What is an access code?
Access codes work similar to a personal identification number (PIN). An access code is a unique number that enables employees without organization email addresses to use our online survey. It’s simple! They visit the employee survey website, enter their unique access code and complete the survey online.
Because we cannot guarantee survey receipt when using personal email addresses, we strongly recommend that you only submit organization-issued email addresses and use access codes for the segment of your workforce without organization addresses.
How can I get access codes?
Access codes are requested as part of the Employee Upload Portal. The portal is sent after registration closes.
How are the codes distributed?
A few days before the survey begins, the survey coordinator will receive a spreadsheet containing access codes along with a letter containing survey login instructions. Your survey coordinator will then assign each employee a unique access code. They’ll also prepare the login instruction letter for distribution. Suggested distribution methods are listed below:
- Send through interoffice mail;
- Send with paychecks, if the timing is right;
- Mail the access codes to the employees’ homes; or
- Have supervisors or the survey coordinator hand-deliver an access code to each employee.
Access codes can only be used one time. Employees will need access to a private computer workstation to complete the survey online. The distribution of access codes is the responsibility of your survey coordinator. Best Companies Group requires each organization to submit a checklist of its selection and distribution method of access codes.
